Do you need to apostille a College diploma and/or transcripts?
Did you attend a College in the U.S. and need to apostille your diploma and/or transcripts for another country who is a member of the Hague Apostille Convention?
Please follow the step-by-step instructions below. Remember, the diploma and/or transcripts must be signed and notarized by the Registrar’s office at the College. Also, before you get started, find out if they are requesting the original diploma to be apostilled or a color copy. Most countries are okay with a notarized color copy. Some countries may request the original to be notarized.
Step #1: The first step is to contact the Registrar at the College and inform the Registrar that you will need the original or a color copy of your diploma to be signed and notarized. The Registrar with either ask you to mail in the original diploma or email a color copy. Some Colleges will request that you purchase a new diploma which can take time. If the College does not have a notary on staff, a traveling notary can visit the College and meet with the Registrar. You can search online and arrange for a traveling notary service to visit the College when it’s convenient for the Registrar. Most notaries are unfamiliar with authenticating a diploma and/or transcripts through the State and for another country so it’s best to leave the apostille process to us. The notary must follow the proper notarial laws of their State in order for the State office to authenticate the documents. We have provided instructions for the notary on the second page of our order forms.
Step #2: Once you receive your notarized diploma, go ahead and verify that the diploma has been signed and notarized. Some Colleges will sign and notarize the back of the diploma while others have enough space to use the front. The original signature and the printed name of the Registrar must be on the documents including the notary’s name, signature, date of notarization, notarial wording, and stamp. In certain situations, the University might draft a signed and notarized cover letter and attach it to the diploma (color copy or original).
Step #3: The final step is to mail in your notarized diploma with our completed order forms to our office for processing. We have created an order form and credit card authorization form for every US State and the District of Columbia.
Obtaining an apostille on a College diploma and/or transcripts can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!
Our staff is available Monday-Saturday from 9am to 6pm to answer your questions and provide you easy to follow-step-by-step instructions. Please call us at 1-800-850-3441.